Is Your Denial Rate Above the 2026 Industry Average?
The national initial denial rate hit 11.81 percent in 2024, and 41 percent of providers now report a denial rate of 10
Read the articleEmail: info@webillhealth.com | Call: +1 (425) 818 9351
Business hours: Monday to Friday, 8am to 9pm EST
HIPAA, SOC 2 and a signed BAA
Every dollar your practice earns, defended until it is paid.
Specialty coding experts review every claim before it goes out. Our fee is a share of what we collect.
98%
Clean claim rate
48 hours
Submission guarantee
40%
A/R reduction within 90 days
7 to 14 days
Reimbursement velocity on your top five payers
Four places independent practices lose revenue they already earned
Each one has a named service behind it. Start with whichever you felt this month.
Denials that repeat every month
The same code, the same payer, the same rejection. We trace it to the documentation gap and close it before the next claim goes out.
Denial Defense 2.0A/R past 90 days that nobody is working
Money earned months ago and getting close to timely filing limits. We work it claim by claim.
Revenue Defense AuditNew providers who can't bill yet
We run CAQH and PECOS around the clock so enrollment doesn't stall.
Revenue Velocity CredentialingA front desk that is already stretched
Eligibility and prior authorizations handled in your EHR before they become denials.
Clinical Virtual AssistantFind out what your practice is still owed
The Revenue Defense Audit sorts open money into what can be recovered, what is at risk and what is already gone, so you know exactly where to act first.
Revenue Defense Audit findingsSample findings, amounts hidden
- Recoverable$
Underpaid and denied claims still inside the appeal window
- At risk$
Open claims approaching filing deadlines
- Past timely filing$
Claims that can no longer be appealed
Revenue Defense Score
See what your denial rate is costing you
Enter two numbers you already know. The math runs on your figures only.
Example values shown. Change them to match your practice.
Billed but denied each month
$14,400
$172,800 a year comes back denied before any appeal.
Get my full scoreAn expert who knows your specialty reads every claim before the payer does
WeBill Health keeps payer rule libraries by specialty and by carrier, covering more than 500 payer rulesets. Coding experts who work claims in your specialty every day build and update them. When a payer changes a policy, an expert updates the library and applies the change to your claims.
Encounter coded
Coded by an expert in your specialty, with documentation matched to the code.
Checked against the library
A human pre submission review against the rules for that carrier and specialty.
Submitted within 48 hours
Clean claims go out on the guarantee. Anything flagged goes back with the reason.
Reported to you weekly
Your billing manager sends a velocity report showing what was paid, pending and denied.
Follow every claim from the exam room to the deposit
The same specialty team owns each claim from the first code to the final payment. Every claim is reviewed by an expert against your payer rules before it goes out.
You see where each one stands in your weekly velocity report.
- Eligibility verifiedCoverage and benefits confirmed before the visit.
- Encounter codedSpecialty coders capture every billable service.
- Expert reviewChecked against your payer rules before it goes out.
- Submitted within 48 hoursClean claims leave fast.
- Paid in 7 to 14 daysPayments post and denials are worked at the root.
We get paid from what we collect for you
Our fee is a share of your collections. If a claim sits unpaid, neither of us is paid for it. That gives us every reason to work the hard denials and the old A/R that a flat fee billing company has no reason to touch.
We set your rate on the audit call, based on your specialty, payer mix and volume.
Claim paid in fullWe earn our share
Denial overturned on appealWe earn our share
Old A/R recoveredWe earn our share
Claim left unpaidNobody is paid
The Transparency Protocol
You always know where every claim stands
- A dedicated US based billing manager, with a direct line you can call
- A weekly velocity report, plus A/R aging you can check in real time
- Audit ready coding that keeps your NPI clear of payer scrutiny
- Client growth is capped, so your manager knows your practice by name
Three billing types, each with its own denial pattern
Office Visit and Consultation
- Family Medicine
- Internal Medicine
- Pediatrics
- Geriatrics
- Urgent Care
- Psychiatry
The denial we see mostE/M levels downcoded, and modifier 25 rejected when a procedure falls on the same day.
See Office Visit billingTime Based Therapy
- Psychology
- LCSW
- Family Therapy
- Substance Abuse Counseling
- ABA
- Neuropsychology
- Physical Therapy
- Occupational Therapy
- Chiropractic
The denial we see mostSession time that doesn't support the code billed, and visits past the authorized limit.
See Time Based billingProcedure and Surgical
- Physiatry and PM&R
- Orthopedics
- Pain Management
- Podiatry
- OBGYN
- Cardiology
The denial we see mostMissing prior authorization, and services bundled into a global period under NCCI edits.
See Procedure billingWhat changed for practices like yours
We don't name clients, to protect their privacy. Every figure here comes from their own payer data.
Cardiology, 4 providers
$360K
more in annualized collections
Denials before12%Day 904.5%
Monthly collections rose from $200K to $230K. A/R over 90 days fell from $320K to $165K.
Read the cardiology case studyPediatrics, 4 providers
$216K
more in annualized collections. Denials fell from 18% to 5.6%.
Read the pediatric case studyOrthopedics
$300K
more a year
OB/GYN
$300K
more a year
Behavioral Health, 6 providers
$176K
more in annualized collections. Denials fell from 16% to 6%.
Read the behavioral health case studyAll case studies
Seven specialties, every result measured at day 90
See every case studyVerified Google reviews
What practices say after the switch
WeBill identified issues in our billing we didn’t realize were happening. Denials dropped significantly within the first month. Very professional team.
After years of frustration, the transition to WeBill was smooth. Reporting is clear and communication is consistent.
Unit calculations were a recurring issue for us. Since working with WeBill, that’s no longer a concern.
Was spending more time fighting insurance denials than treating patients and my old billing company just sent confusing reports. Switched to WeBill 8 months ago and our denial rate dropped from 18% to under 5%. My account manager knows my practice by name and caught a credentialing issue that saved me thousands. Sometimes reports come a day late but honestly, I don't stress about cash flow anymore. They actually seem to care that my practice survives and I can finally just focus on patients again.
Telehealth rules are constantly changing. WeBill helped us stay aligned and avoid issues before they happened.
Managing billing across specialties is complex. WeBill understands the differences and handles them well.
I was hesitant to outsource billing, but the results and responsiveness changed my mind.
Our billing process feels much more organized now. Fewer denials and less confusion for staff.
1 / 8
Your patient data and your NPI are protected from the first file we touch
Every practice signs a Business Associate Agreement with us before any data moves. Only the team assigned to your account can see your PHI, and every claim is coded to survive a payer audit.
Ask for our BAA template or SOC 2 report on the audit call.
HIPAACompliant
BAASigned before kickoff
PHI accessYour team only
US basedBilling manager
NPI defenseAudit ready coding
SOC 2
Switching billing companies? Your cash keeps moving while we take over
Most practices are live within 3 to 5 days. Your current biller keeps submitting until then, and open A/R, pending appeals and patient statements come over item by item, so nothing drops.
Step 1 · Audit
A full audit of your revenue, in writing
We review six months of remits and your open A/R, then show you what is recoverable, what is at risk and what has already passed timely filing. The findings are yours to keep, whether or not you work with us.
Step 2 · Setup
A billing manager who learns your practice
Everything starts with a signed Business Associate Agreement. Your dedicated US based billing manager learns your specialty, payers and workflow, connects to your EHR and clearinghouse, and takes over open A/R and pending appeals with a plan for every claim.
Step 3 · Go live
We take over and put your growth first
Every claim is reviewed by an expert against your payer rules and goes out within 48 hours. You see the numbers in a weekly velocity report, and at day 90 we compare collections and A/R aging with your opening audit. As your growth partner, our business outcomes are tied to yours. When your collections grow, so do we.
Revenue Defense Audit
Find out exactly where your revenue is leaking
A forensic review of your existing A/R and claim history, run by the team that would work your account.
What we review
- Denial patterns by payer and code
- A/R aging and timely filing risk
- Coding and documentation alignment
- Credentialing and enrollment gaps
- Eligibility and prior authorization misses
- Underpayments against your contracts
What you receive
A written leakage report that ranks the fixes by dollars at stake. Across our clients, collections rise by an average of 25% within six months, driven by specialty specific coding and fewer days in A/R.
Request my audit
Loading the form.
What practice owners ask before they switch
How is WeBill Health paid?
Our fee is a share of what we collect for your practice, so our income moves with yours. We set your rate on the audit call, based on your specialty, payer mix and volume.
Will my staff have to learn new software?
No. We work inside your existing EHR and clearinghouse. We don't sell a platform.
Who actually reviews my claims?
Coding experts who work claims in your specialty every day. Every claim gets a human pre submission review against our payer rule libraries before it goes out.
What happens to claims my old biller is still working?
They transfer in a structured handover with a decision on every claim. Pending appeals continue under our team and patient statements keep running.
How fast do claims go out?
Within 48 hours of a clean encounter. Your top five payers typically reimburse in 7 to 14 days.
You built the practice. Let us defend what it earns.
Start with the audit. You'll see where the money is going before you decide anything.
Get my Revenue Defense AuditFree Revenue Defense Audit
Find where your revenue is leaking
A specialty coding expert reviews your claims and A/R, then shows you which fixes are worth the most dollars. No obligation.
98%Clean claims
48hSubmission
7 to 14Days to paid
HIPAA, SOC 2 and a signed BAAReply within one business day
Worth keeping
Two articles that fit this page, and the paper we send practices that ask about it.
Blue Cross Blue Shield Is Downcoding E/M Claims in Five States. Here Is Where and What to Do.
Short answer: Blue Cross Blue Shield plans in Illinois, Texas, Michigan, Massachusetts, and California have acted on or proposed E/M downcoding since
Read the articleThe Denial Root Cause Playbook
Find the three denial patterns costing you most, trace each to its cause with the CARC code map, and close it at source. Appeal deadline table, checklist and worksheet included.